School Code for FAFSA: 042045
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Elaine Sterling Institute is proud to provide you with the highest quality education at an affordable tuition rate. We offer a variety of financial aid solutions so that getting your education is completely affordable. We participate in a number of Title IV financial aid programs including the Pell Grant, unsubsidized loans, and subsidized loans. Financial aid is available to those who qualify, and we can provide assistance with any questions or concerns regarding application for financial aid. For more information about the grants and loans we offer please see the sections below
Payment Plans are also available if you wish to make regular, smaller payments instead of paying for your tuition in lump sums. Payment plans are typically scheduled for monthly payments of the same amount every month.
ESI Financial Aid Contact
Title 9 Coordinator
3393 Peachtree Rd NE
Atlanta, GA 30326
If you would like to fill out an application for federal student aid, please follow these steps:
1. Go to http://www.fafsa.ed.gov/
2. Click “start here” to submit a free application for Federal Student Aid
3. Create a pin, fill out the online form, and input our school code. Our school code: 042045
Financial Aid Policies and Procedures
School Federal Title IV Eligibility
The Elaine Sterling Institute is eligible for, and may participate in, certain Federal Title IV programs of aid for education, including the Pell Grant and the Direct Loan Program, which includes student and parent loans. ESI is authorized under Federal law to enroll eligible non-immigrant alien students; social security beneficiaries and students as vocational rehabilitation participants.
Federal Financial Aid Programs – General Information
Federal financial aid is available to those who qualify under the guidelines of the U.S. Department of Education. Student aid is awarded on the basis of the applicant’s need. Factors such as income, assets and family size are all considered in determining the applicant’s need. ESI participates in the following federal financial aid programs:
• Government Direct Student Loans
• The Pell Grant Program
• Government Direct Parent Plus Loans for Undergraduate Students
In general an applicant may be eligible for Federal Title IV programs if she/he meets the requirements listed below. The applicant must be:
• Be enrolled at least half time as a regular student in an eligible program. (Pell Grant is an exception)
• Not owed a refund on a Pell Grant or a federally-guaranteed student loan.
• Certain male students who are at least 18 years old and not currently a member of the armed forces must be registered with selective service to receive Title IV funds and possibly may be required to provide proof of registration. (for males between the ages of 18-25)
• Demonstrate financial need; this means that your cost of education is greater than your estimated family contribution (Unsubsidized Loan in the exception – not based on need)
• Be a student enrolled or accepted for enrollment in an eligible program at an eligible institution
• Have a high school diploma or a GED certificate or complete his or her state’s requirements applicable to home schooling
• Not be simultaneously enrolled in elementary or secondary school
• Be a U.S. citizen or national, or an eligible non-citizen
• Have a valid, correct Social Security Number (SSN)
• Not be in default of a Federal loan or owe an overpayment on a federal grant or Federal Perkins Loan
• Not have borrowed in excess of the annual or aggregate loan limits
• Not have property subject to a lien for a debt owed to the U.S.
• Be in good academic standing and maintaining satisfactory progress towards his/her course of study.
• Not be convicted of possessing or selling illegal drugs while receiving financial aid
• Provide documentation to verify the information on the FAFSA if it’s requested
The Pell Grant Program
A grant is an award of federal financial aid which does not require repayment by the recipient. The A grant is an award of federal financial aid which does not require repayment by the recipient. The Pell Grant is an entitlement program and the recipient will receive the grant provided qualification is met. The amount of the award is based on the U.S. Department of Education’s determination of the student’s need.
Applying for a Pell Grant
The necessary forms are available from the financial aid office at ESI or online at www.fafsa.gov.
The FAFSA (Free Application for federal student aid) form must be completed by the student and returned to the ESI financial office or the student may complete the FAFSA online and submit it using the ESI School Code 042045. The forms must be completed accurately and submitted timely. Students are responsible for checking the status of the application for processing. Each student will be assigned a PIN (Personal Identification Number) number for federal financial aid by the U.S. Department of Education.
Re-applying for A Pell Grant
Federal financial aid does not automatically continue from one award year to the next. Student must re-apply every year if additional financial is needed. There are very specific deadlines that must be met in order to qualify. Students should visit the website above or contact the ESI financial aid office for these dates. The award year for Federal Title IV programs is July 1 – June 30.
Direct Student Loan Programs
Government loans can be an integral part of a complete student aid package. The loans are made by the government to the student by the U.S. Department of Education. Some federal loans will only be given to those students who demonstrate a financial need. There are different kinds of federal student loans, but one thing most of them have in common is that borrowers must maintain at least half time student status to remain eligible. If for some reason a student’s course load falls under half of a full-time status, the student will be required to begin repaying the money after the grace period has expired. Student must repay the loans borrowed regardless of whether the student completes the program, receives a job or likes the program.
A student must complete the FASFA to prove financial need for qualification for government direct loans. Direct loans are either subsidized or unsubsidized. Subsidized loans mean the federal government pays the interest while you’re in college, and for six months after a student’s last date of full-time attendance. For unsubsidized loans, the borrower becomes liable for the interest immediately upon taking out the loan. Interest payments can be made in school, or the borrower may choose to defer the interest payments until graduation or the last day of attendance and begin paying off the principal as well as the interest. Direct loans are not made by the college; rather, the money is borrowed directly from the U.S. Department of Education.
Parents of dependent undergraduate students may take out loans to help their children get an education. These are called PLUS Loans and the borrower must have good credit. PLUS Loans can be used to cover the difference between the cost of a child’s college, and the total of all other financial aid they receive. Dependent students whose parents are denied a PLUS loan based on credit, or independent students, are eligible for additional unsubsidized Stafford Loan.
The School counsels each student regarding loan indebtedness and gives each student an entrance test to make sure the student understands the obligation, the amount borrowed and the student’s rights and responsibilities regarding repayment. Confirmation from the online testing site at www.studentloans.gov must be included in the student’s financial file.
Verification for Financial Aid Students
Students may be selected for verification by the U.S. Department of Education or those with conflicting information in their records will be required to submit supporting documentation. In most cases, the required documentation consists of the following and, any conflicting information in the student’s file must be resolved before any financial aid may be disbursed, regardless of the student’s verification status.
Using the IRS Data Retrieval Tool will in some cases eliminate necessity for verification.
School’s Verification Policy
Individual Student Information Records (ISIR) selected for verification is verified using the Department of Education Worksheet(s) for dependent and independent students.
Deadline for students to submit documentation – Students must submit required documentation to the school’s financial aid office before any disbursements of Title IV funds requested but no later than 30 days after starting school. The only exceptions will be in the cases of any delays that are outside the control of the student, in the school’s opinion, in which case the school will extend the deadline to up to an additional 30 days.
Consequences for failure to meet deadline for submitting documentation – A student that fails to meet the school’s deadline for required documentation as defined above will be given the option to continue in school as a private, paying student or withdraw from the school. The student will be responsible for any tuition charges earned and future tuition charges if they remain in school. A student that drops from the school will be responsible for tuition charges up to the date that the school is aware that the student is terminating the school. Method of notifying student of award changes due to verification process – If a student’s award changes due to the verification process, the student will be contacted if they are currently attending school to meet with the FAO to resolve any award changes prior to the school disbursing any funds. If the student has not started classes, the student will be contacted by the FAO (Financial Aid Office) to arrange for the student to either meet personally with the FAO (Financial Aid Office) or to provide the necessary information to complete the verification process and to resubmit the application, if necessary.15 Last update: 06/4/2012
Required correction procedures for students
Any corrections to the application due to the verification process must include:
• Copy of corrected documents, if applicable
• Clarification of any incorrect information
• Initials on ISIR of changes if new ISIR is not needed
Students will be advised on
• Documents that are required for verification
• Deadlines required to submit documentation
• Consequences of missing required deadlines
Certain applicants may be eligible for exclusion to the verification process. These exclusions will be limited to those listed in the Verification Guide only.
Items to be verified:
• Household size
• Number enrolled in college
• Adjusted Gross Income by presenting either a Tax Transcript or original signed tax return
• U.S. Tax paid
• SNAP 12/13
• Certain untaxed income and benefits
Students must meet the following minimum requirements to remain eligible for federal financial aid programs:
Attendance and Satisfactory Academic Progress for Title IV and Cash Paying students
All student attendance hours are reported to the Department of Education and Georgia State Board of Cosmetology. Students are required to attend class according to their scheduled hours. All scheduled hours are based on full-time enrollment. Special schedules may be allowed with written approval of the School Director. Hours include Saturday hours and students are expected to attend consistently. Students are expected to notify the School of any absence, scheduled or unscheduled. Students who arrive late or leave early will lose all clock hours for the day if the absence is unexcused. If the absence is excused, students will lose only actual hours missed.
ALL students, including non-immigrant and non-Title IV eligible students, must maintain satisfactory academic progress as outline below.
(1) ESI’s policy is as strict as the policy the institution applies to a student who is not receiving assistance under the title IV, HEA programs;
(2) ESI’s policy provides for consistent application of standards to all students within categories of students, e.g., full-time, part-time
(3) ESI’s policy provides that a student’s academic progress is evaluated at the end of each payment period as the esthetic program is either one academic year in length or shorter than an academic year. To make the policy proactive and address issues and concerns prior to a warning being issued at period payment deadlines, academic and attendance progress reports will be conducted by Instructors by the 5th of every month. The progress report has all completed tests, hours and credits to date.
Payment periods, and satisfactory academic progress periods, are as follows:
Esthetician 1000 Program:
1: when student reaches 450 clock hours
2: when student reaches 451 – 900 clock hours
3: when student reaches 901 – 1000 clock hours
SPECIAL GRADING CIRCUMSTANCES
The school does not have non-credit remedial courses, repetitions, or incompletes. A withdrawal is a withdrawal from school and therefore, has no impact on satisfactory progress.
(4) ESI’s policy specifies the student must maintain a 75% grade average during the payment period measure
(5) ESI’s policy specifies a student must progress through his or her educational program by attending 67% of all program hours to ensure that the student will complete the program within the maximum time frame, and provides for measurement of the student’s progress at each evaluation, which specifies our institution calculates the pace at which the student is progressing by dividing the cumulative number of hours the student has suc16 Last update: 06/4/2012
cessfully completed by the cumulative number of hours the student has attempted. All students must complete the program within a maximum of 1.50% of the program length.
(6) A student’s GPA and pace of completion are affected by course Leave of Absence, withdrawals, or transfers of credit from other institutions. Credit hours from another institution that are accepted toward the student’s educational program must count as both attempted and completed hours.
(7) A Leave of Absence that is deemed Critical Care or Medical Emergency is the only scenario where an Enrollment Agreement’s completion date may be altered as determined by the School Director. Withdrawal from the program will necessitate review to calculate any necessary refunds of Title IV funds to the Department of Education, further post-withdrawal disbursements to the student or monies owed to the Institute.
(8) A student that falls below the minimum cumulative requirements at the end of the payment period will be placed on Academic Warning for the duration of one payment period. Warning status may be assigned without an appeal or other action by the student. During this warning period, the student remains eligible for Title IV federal financial aid and aid will be disbursed during this period. At the end of the Warning period: The student must have met the minimum cumulative requirements to remain eligible to participate in federal financial aid programs for the next payment period. Failure to meet the minimum cumulative requirements at the end of the warning period will result in the student becoming being placed on Probation.
A student on financial aid probation may receive title IV, HEA program funds for one payment period. While a student is on financial aid probation, ESI may require the student to fulfill specific terms and conditions such as taking a reduced course load or enrolling in specific courses. At the end of one payment period on financial aid probation, the student must meet the institution’s satisfactory academic progress standards or meet the requirements of the academic plan developed by ESI and the student to qualify for further title IV, HEA program funds.
(9) ESI permits a student to appeal a determination by the institution that he or she is not making satisfactory academic progress and that the student may reestablish his or her eligibility to receive assistance under the title IV, HEA programs or continuation of the program if not a Title IV recipient.
(a) A student whose aid has been terminated for not making progress or is being considered for release from the program for not making progress, but, feels that there were mitigating circumstances may appeal to the school director. Student may appeal the determination of satisfactory progress for either attendance or academic based upon extenuating circumstances by writing to the school director at The Elaine Sterling Institute, 3393 Peachtree RD NE, #1003 B, Atlanta, GA 30326. The written appeal must include the student’s name; Social security number, student I.D. number and the reason for the appeal (Please include all supporting documentation). Documentation of the mitigating circumstances must be included with the appeal. (Mitigating circumstances include, but, are not limited to: illness or injury of student or a member of student’s immediate family; death in the student’s immediate family; other trauma.) The student must state in the statement that these mitigating circumstances will not hinder him/her ability to meet satisfactory progress and finish the program. The school director must receive the written appeal within 10 business days of the termination from the program. Should a student fail to appeal this decision, the decision to terminate will stand.
An appeal hearing will take place within (5) five days of receipt of the written appeal. This hearing will be attended by the student, parents/guardian (if the student is a dependent minor), the student’s instructor and the school director. A decision on the student’s appeal will be made within three (3) business days by the school director and will be communicated to the student in writing. This decision will be final.
Should the student prevail on his/her appeal and to be determined as making satisfactory progress, the student will be automatically re-entered in the course. (b)
(10) ESI policy provides that we will notify the students of the results of an evaluation that impacts the student’s eligibility for title IV, HEA program funds.
Reinstatement of Title IV Participation
A student’s aid may be reinstated only if they meet the standard above or win an appeal.
Students no longer eligible for federal financial aid will be responsible for tuition payments that may be due and must set up a payment plan with the Bursar. If a student loses his/her federal financial aid eligibility and cannot make tuition payments, he or she may be terminated from the program. It is possible to be reinstated to participate in the Title IV aid programs at the School. That process includes the following:
A. IN SCHOOL STUDENTS:
Approval by the Appeals Committee as described in the Appeal Process. The Appeals Committee may choose one or more of the following options:
1. Based on extenuating circumstances, continuation of participation in the program with no restrictions other the regular Satisfactory Progress Policy.17 Last update: 06/4/2012
2. Based on extenuating circumstances, continuation of participation in the program on a continued probationary status with specific written requirements.
b. Students must explain what the circumstances where and that the circumstances will not hinder the student in the future.
3. Denial of appeal and non-participation in Title IV programs.
B. OUT OF SCHOOL STUDENTS:
Students that terminate from the School either voluntary or involuntarily may be reinstated by the Appeal Committee by attending a Change of Status Meeting under the following conditions:
1. The Appeals Committee has determined that necessary changes have been made by the student that will allow the student to maintain satisfactory progress.
2. The Appeals Committee has determined that extenuating circumstances contributed to the lack of satisfactory progress in the past are no longer prevention to the student in maintaining satisfactory progress in the program.
a. Students must explain what the circumstances where and that the circumstances will not hinder the student in the future.
3. No student will be reinstated if the Committee determines that the student’s termination was merely to usurp the SAP procedures in order to continue to participate in the Title IV programs at the School
Exit Loan Counseling
The U.S. Department of Education requires that any student receiving a Direct Loan must receive loan counseling prior to exiting the School for any reason. The student will be counseled at the time of withdrawal or graduation regarding repayment amounts, refunds due (in the case of withdrawal) and estimated payment schedules and monthly amounts due. An exit test is given at that time. If the student cannot be reached, this information will be mailed to the student via certified mail.
Loan Default and Loan Deferment
All student loans must be repaid timely. A student who defaults on these loans will lose a professional license or not be able to renew this license from year to year through the State Board of Cosmetology. Additionally, access to additional grants and loans will be denied until the loan default status is removed. Contact the school if you have questions, or need assistance and guidance on avoiding default. Keep the school informed, at all times, of address and contact information as well as the lender, the U.S. Department of Education. Failure to receive notification will not be an acceptable reason if the loan defaults (is not paid). The School, and the Department of Education, will guide students who may be struggling to make payments.
Student loans are eligible for deferment when the borrower is enrolled in school as a full-time student. There are other types of deferment for borrowers. Contact the financial aid office for more information. As with the Pell Grant Program, students will need to complete a FAFSA to determine eligibility.
Students who receive Direct Loans must repay their loans even if the student fails to complete the program, becomes dissatisfied with the program or fails to secure employment upon graduation.
Method of Payment for Tuition
Federal Loans and Pell Grants are completed electronically from the Department of Education directly to the School’s Federal Funds account. The student’s account is credited for each payment, and a receipt is generated for the student and School records. Disbursements are made in two equal payments, each dependent of the disbursement regulations of the Department of Education.
Students who elect not to participate in Federal programs, or are ineligible, are required to pay the tuition in full on the first day of class. Students may pay the full amount of the tuition by cash, check or credit card. When students pay entire tuition in the first week of school there is no interest charged. The School offers payment plans for students with a need. Students who choose to pay monthly payments then a flat monthly fee will be charged. The tuition must be paid in full by the end of the scheduled graduation date and all payments are due on the 5th of every month. The first month is due on, or before, the first day of class regardless of the monthly payment due date. Late fees of $20.00 are assessed for payments received after the 10th of each month. Students are responsible to make payments timely and, may be dismissed from the program if the scheduled payment is more than 30 days in arrears.
1 Federal Pell Grant Program.http://www2.ed.gov/programs/fpg/index.html 8/20/2011
2 Direct Stafford Loans.http://studentaid.ed.gov/PORTALSWebApp/students/english/studentloans.jsp 6/30/2011
*Ask about our in-house financing options.
We offer payment plans for cash paying students, please call the Financial Aid office for details.
*All tuition must be paid in full prior to graduation.
Tax Transcript Explanation
Beginning FALL 2012, Students who are selected for financial aid verification and chose not to use the IRS data load or completed their FASFA without having filed their taxes will no longer be able to submit regular 1040 tax forms. Per new federal regulations, schools may only accept TAX RETURN TRANSCRIPTS from the IRS for verification purposes which may take 6 -8 weeks or longer to receive by mail. Again, ELAINE STERLING INSTITUTE CAN NO LONGER ACCEPT 1040 TAX FORMS FOR FINANCIAL AID VERIFICATION.
IRS tax transcripts may be obtained by one of the following:
Pick up at your regional IRS Office – www.irs.gov/localcontacts – address and phone numbers for IRS office in your area
IRS Transcript Request Link – http://www.irs.gov/individuals/article/0,,id=232168,00.html?portlet=105
IRS by phone at 1-800-908-9946
IRS by mail – form 4506-T with instructions attached – http://www.irs.gov/pub/irs-pdf/f4506t.pdf
*NOTE: Student may return to http://www.fafsa.gov/ and link FAFSA with IRS Data Retrieval to avoid submitting tax transcripts.*