Enrollment Process

Steps to Enrollment and Financial Aid

Admissions to the Elaine Sterling Institute is a multi-step process, which consists of evaluating prior academic experience and post-secondary readiness of eligible applicants.

Eligible Applicants

Any individual 17 years of age or older who have completed high school or received a GED and who seek access to quality instruction at the post-secondary level are eligible for admissions.

Applicants must note that completion of the admissions steps listed below does NOT guarantee acceptance into a program of study. The minimum requirements must be met in order to complete the admissions process.


STEP 1: Make an appointment to tour the school here, learn about our exceptional programs and discuss program options and details with our Admissions officer. IF the student is prepared to sign an Enrollment Agreement for an anticipated start date at the time of your tour then the admissions officer will review the Enrollment Agreement with you. The start date is contingent on providing all the necessary documents for Enrollment and Financial Aid. In the event a student does not have the necessary documents the student will be schedule for the next class after completing the enrollment process.



STEP 3: Complete a FAFSA application for Financial Aid. Go to www.FAFSA.ed.gov and complete your Free Application for Financial Aid. It is important to include our school code (042045) so the government will send the school the completed FAFSA application. The student needs to ensure they are completing the appropriate FAFSA application for the award year the class is scheduled. (18/19 application). The website should send the student an email confirmation that the application has been successfully processed. However, the school will not receive your completed FAFSA application until 3 to 5 days after submitted. Once received we will contact the student directly to schedule your Financial Aid appointment.

Federal Funds that we work with for students include Pell Grants, Unsubsidized and Subsidized Federal Loans.

Common issues with FAFSA applications:

  • Make sure you electronically signed the application and click submit.
  • Make sure you correctly answer questions regarding a bachelor’s degree. Pell grants are not awarded to students who have a bachelor’s degree.
  • When possible use the IRS DRT button to electronically transfer your tax return information into the FAFSA application. This will ensure accuracy of the information and can save time. Those that do not utilize the IRS DRT button will automatically be selected for verification.



STEP 4: The Financial Aid administrator cannot discuss estimated financial aid awards with the student until the school has received a completed FAFSA. Once the school receives the students completed FAFSA, then the Financial Aid Administrator will reach out and make an appointment with you to review your financial aid application and the next steps.                                                                                                                                                                                                                                                                                                                                                                                                                        

  • VERIFICATION STEP: Approximately 40% of all students are chosen for verification. The Verification process is to clear up any discrepancies in the information provided on the FAFSA application.
  • The Verification process will include requests for additional documentation from the student or parent (i.e. tax transcripts, school transcripts, identification). Once the verification worksheets are completed by the student, then the school can submit the documentation for review. This process once the documents are submitted can take two to three weeks. Once you are selected for verification there is no guarantee of start date, until the verification process is complete.
  • Once the verification is reviewed and cleared then we can begin the process of determining the estimated financial aid available for the student.

NON VERIFICATION STEP: IF the student’s FAFSA is not selected for verification then we can begin the process of determining the estimated financial aid available for the student.


Step 5: Once the FAFSA, verification and financial aid award process is complete. Department of Education requires the following documents or tasks be completed prior to the first day of school.

Provide copy of valid driver’s license

Provide copy of social security card

Provide copy of high school diploma or high school transcripts

OFFICIAL TRANSCRIPT (not a progress report)
*If you are TRANSFERRING HOURS  from a previous school program

*A thorough investigation into the validity of documents will be conducted

**MPN (Master Promissory Note) and Entrance Counseling are complete on the www.studentloans.ogv website. Student will use same login and password that was used for the FAFSA application.

Students receiving federal loans: If a student is receiving federal loans, the student must sign the master promissory note. The MPN is the agreement to pay back the loans according to the government terms. Additionally a student must complete an entrance counseling to teach the student the specifics of the loan and terms of repayment. Both of these tasks are completed on the WWW.STUDENTLOANS.GOV website and the student uses the same id and password as the FAFSA website.

All of the steps must be completed before or on the first day of class

In the event that a student does not have all required documentation the student’s enrollment may be moved to the next class or the students program kit will be held until all steps are completed an all required documentation is provided.

Documentation and copies can be emailed, mailed, faxed or brought into our admissions office.


Fax: (470) 355-1388